Land Use Board Administrator/Secretary Historic Commission Secretary Zoning Officer

Overview

Specific Responsibilities:

• Land Use Board Administrator/Secretary
  • Prepares agendas for monthly Board meetings
  • Types all agendas, minutes, Public Notices, ads, notification letters, etc.; and posts/mails legal notices
  • Organizes and maintains the filing systems, filing all incoming documents in proper locations
  • Manages the application process and assist the public with the same
  • Manages the escrow accounts for all applicants
  • Attends all meetings of the Technical Review Committee (TRC) and takes minutes for each meeting
  • Attends all meetings of the Land Use Board and takes minutes for each meeting
  • Other duties as assigned by the Town Manager
• Historic Commission Secretary
  • Prepares agendas for monthly Historic Commission meetings
  • Type all agendas, minutes, Public Notices, ads, notification letters, etc.; and posts/mails legal notices
  • Manages the application process and assist the public with the same
  • Attends all meetings of the Historic Commission and takes minutes for each meeting
  • Other duties as assigned by the Town Manager
• Zoning Officer
  • Answers inquiries from architects, attorneys, real estate personnel, building contractors, and the general public regarding land usage, zoning codes, and related municipal ordinances
  • Reviews and approves or disapproves all Zoning Use Permits
  • Performs land use and zoning inspections, as necessary, under the respective municipal zoning codes
  • Advertise public hearings related to zoning use applications
  • Maintain official record of all business and activities, including complaints of violation(s) along with photographs of the violation and the action taken
  • Testifies at hearings regarding notices of violation or citations issued to code violators
  • Manage all payments received by the office
  • Prepare and submit monthly reports
  • Other duties as assigned by Town Manager

Specific Requirements:

• Associate’s Degree or equivalent from a two-year college or technical school in land use planning, architecture, or related field plus a minimum of three (3) years’ experience
• Valid driver’s license required
• Rutgers certification preferred but not required
• Experience in a real estate or legal office or field of construction a plus
• Responsible for attending monthly evening meetings (virtual and in-person), and other meetings (i.e., public hearings) as needed (up to 8-10 hours monthly)
• Must have excellent interpersonal communication skills both verbal and written as well as strong customer service focus
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Gmail, Google Docs, PDFs, etc.
• Experience with Mitchell Humphrey Software a plus
• Excellent organizational and problem-solving skills
• Must be dedicated and responsible in all tasks
• Ability to multi-task required
• Maintain department budget and keep track of requisitions, invoices, escrow accounts, and payments
• Strong attention to detail; the ability to work independently and as part of a team​